Use Microsoft Teams

How to Use Microsoft Teams?

7 minutes read

How to Use Microsoft Teams: In the middle of COVID-19, many companies scrambled to launch remote work platforms to keep their business running during the lockdown. It is not about managing social distancing and quarantine; team collaboration tools have become the hour’s requirements. As per research, online collaboration tools will be the primary medium for business communications, and the demand for the best agility and performance drives them.

We have already witnessed the arrival of the modern era and the adoption of collaborative tools and methods that will keep everyone connected and productive. There are dozens of apps available online, but you need help. The right one suitable for your business is tough. The successful adoption of Microsoft Teams offers a return on investment of 3 years. So, selecting the collaboration app from Microsoft is one of the best choices for your business, and the best part is that it is entirely free with your Microsoft 365 subscription. If you want to know about how do i use microsoft teams then keep reading this guide till the end.  

What is Microsoft Teams?

Microsoft Teams is a cloud-based team collaboration software, and it is offered as a part of the Microsoft 365 suite of applications. The primary capabilities of Microsoft Teams generally include calling, instant messaging, video meetings, and document sharing. It is one of the cloud-based apps for unified communication, and it competes with brands like Google Workspace, slack, and Cisco WebEx.

As a business communication app, it enables remote and office workers to collaborate in real time across different devices. If you have installed microsoft teams and want to know about how do you use microsoft teams then you can simply follow this guide.

What are the Microsoft Teams Features?

Microsoft Teams is one of the team collaboration apps on Microsoft 365. Also, it offers several features to support employee communication and collaboration simply. Some of the significant features of Microsoft Microsoft Teams are:

  • Messaging chat
  • Calling
  • Online Meetings
  • Video Meetings
  • Screen Sharing
  • Calendar
  • File Sharing
  • Webinars
  • External Collaboration
How to Use Microsoft Teams

How to Use Microsoft Teams? Step by Step Guide

Microsoft Teams is essential to ensure that your team stays connected even if they are miles away. It might be challenging if you are not familiar with it. If this is the reason, then don’t worry at all. You can read and follow the step-by-step guide below to know about how to use microsoft teams effectively.

Step 1: Create an Account

  • You must go to Microsoft Teams and click on the profile icon to get started. Then, a sign-in page will appear, and you must click on the Create One option to create a new account.
  • Enter your work email address in the Create account window and set your password by following the on-screen instructions.

Step 2: Create a Team

  • You have to open Microsoft Teams and then click on the Create or Join a Team option, which appears at the bottom of the sidebar on the left.
  • Now, on the new screen, click the Create Team option.
  • Then, on the next screen, you can build a new team or create an existing Microsoft 365 team.
  • You may have existing groups if you already used Microsoft 365 before signing up for the team. The existing groups can be added to teams using the create-from option.
  • You must define the team members and select from private, public, and organization-wide platforms.
  • Then, you have to give a name to the selected team. You should provide an appropriate name to your team, like “sales” or “support,” and then click on the create option.
  • Finally, your newly created team will appear on the sidebar of the team’s app, and you can now add team members by clicking on the three dots, which appear just next to the name of the team, and then selecting the option of “add member.”
  • You have to type the names of the team members whom you want to add.
  • If the members are outside of the organization, then you have to provide the guest access by their email address.

Step 3: Create Channels

In Microsoft Teams, channels are segregated communications where individuals can be dedicated to the departments, projects, and tasks.

  • Click on the three dots in the team’s section where you want to create the channel, then click on the add channel option.
  • Now, in the next window, you can select the channel name and add the channel description, change the privacy settings to allow access to the different team members, or click on the add button to create a new channel.

Step 4: Set Up Video Conferencing in Microsoft Teams

  • You need to open the team or channel with which you are willing to plan a video and then click on the camera icon, which comes under the compose section.
  • You can add the subject of the video call and then click the Meet Now button to start your call.
  • Then, in the next section of the video call, you can use the toolbar to turn on or off the microphone, share the screen, or turn off the camera.

Step 5: Schedule Meetings

  • Select the schedule a meeting option, which appears just below the compose section.
  • Now, you must select the calendar option, which appears on the left side, and then click on the new meeting option on the top right.
  • When the time range is selected, a new form will open where you must enter the meeting details.
  • Add the meeting title, invite participants, and enter the other required details.
  • Scheduling assistants help you to confirm the availability of team members.
  • Click on the save button to complete the process.
  • The invite will also automatically be sent to all the participants via Outlook.

Also Read – How To Get Chatgpt Free Online

Final Verdict

This guide will help you understand the whole process of how to use microsoft teams meeting. If yes, share this guide with others and the guide’s usefulness in the comment section below. If you have any queries, feel free to connect with us.


How do I join a meeting with Microsoft Teams?

If you are signed in, go to the team’s calendar and click the meet icon at the top right.

How do I use MS Teams meetings?

You must open the team calendar calendar and click the Meet Now icon. Create a meeting title and select the Join Now icon. In the participant box, you have to enter the email addresses of the users to whom you want to join the meeting. Then, open the Outlook calendar, click on the home tab, and click on the Meet Now icon.

Are Microsoft Teams easy to use?

Teams are mainly designed to simplify group work with easy-to-use channels for group chats. The multiple channels will get set up in a click, and conversations are in threads to make them easy to follow, and the notifications can be set to pop up on the screen.

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